Shredding of county documents creates headache for maintenance dept.

By Nancy Schaar
FPS Correspondent

 

County Building Maintenance Supervisor Ed Eick discussed issues regarding the shredding of documents at the courthouse with county commissionsers.

The shredder is located in a room designated as “off limits”.  No one is supposed to be in the room except his staff or supervised repairmen.  According the Ohio Revised Code, the maintenance area of the courthouse is for authorized personnel only.

Eick said several offices use the shredder.

“They don’t clean up their mess and they don’t take the bags out to where they belong.  This creates a fire hazard,” said Eick.  He asked commissioners, “who owns the shredder? When items from courthouse offices need shredding, it is done by maintenance personnel.   There have been times when personnel should to be doing other duties, but are at the shredder disposing of documents at the order of another department head. Those duties aren’t getting done and the employee isn’t sure what they should or should not be doing,” continued Eick.

Eick said he wants clarification regarding the issue because the county also contracts with Carroll Hills Industries to shred sensitive documents.

Eick said some departments will not use the Carroll Hills service because the documents have to leave the courthouse to be shredded and they feel it is a security issue.

“We pick up the documents from the departments for MRDD.  They are placed in a locked box,” said Eick.

He suggested the department that uses the shredder most could place it in their office.

“You certainly don’t want to be in the shredding business,” said Commissioner Bob Wirkner.

Commissioners use Carroll Hills Industries to shred 90% of their old documents.  More sensitive documents are destroyed in the commissioners office by clerks.

Eick suggested each department get a shredder and take care of their own documents.

Commissioner Jeff Ohler advised Eick to check with the Title Office and the Board of Elections office since they are the two offices that use the shredder the most.

In other matters, commissioners agreed to hire Ohio Regional Development Corporation of Coshocton for one year to handle the Community Housing Impact and Preservation Program (CHIP) for FY18.  Ohio Regional scored the best out of the two companies who submitted Request for Qualifications for the project.

In other business commissioners:

– SIGNED a contract with Dynergy through May 2021 as recommended by County Commissioners Association of Ohio Service Corporation/Palmer Energy Company.

– SIGNED an agreement with the village of Carrollton with a Memorandum of Understanding to house the secondary 911 PSAP (Public Safety Answering Point).

– RENEWED a contract between Carroll County Transit and the Veterans Service Commission from Jan. 1, 2018, to Dec. 31, 2018, at $1.75 per mile.

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